Privacy Policy

We are delighted that you are visiting our website and extend our thanks for your interest in our company.

For us, data protection is more than a legal obligation; it is an important tool to increase transparency in our daily management of your personal data. The protection of personal data (in the following: “data”) is a significant and vital concern for us. This Privacy Policy will therefore provide you with detailed information about which data is collected when you visit our web pages and make use of the services offered therein as well as how it is collected, how it is processed and used, and which accompanying protective measures we have implemented from a technical and organisational perspective.

Please address any questions or comments you may have about this Privacy Policy or the general issue of data protection to our data protection officer by sending an email to datenschutz@hellostream.live.

I. Controller

The controller as defined in Art. 4 para. 7 General Data Protection Regulation (GDPR) is Vaterblut GmbH. Kindly refer to our site notice for more information: https://event.hellostream.live/impressum/.

Our web pages and email systems are provided and maintained in a general sense with the assistance of IT service providers acting on our behalf. They do not have access to our email system. Contracted service providers:

  • Web hosting: Mittwald CM Service GmbH & Co. KG, Königsberger Straße 4-6, 32339 Espelkamp, Germany, HRA: 6640 (Bad Oeynhausen District Court), Managing Directors: Robert Meyer, Florian Jürgens

Data protection officer: datenschutz@mittwald.de

  • Web hosting, hosting of Jitsi Meet and networking functions: Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Germany, HRB: 6089 (Ansbach Registry Court), Managing Directors: Martin Hetzner, Stephan Konvickova, Günther Müller

Data protection officer: data-protection@hetzner.com

II. Collection and use of your data

The scope and nature of the collection and use of your personal data depends on whether you visit our internet presence merely to access information or whether you wish to make use of the services we may offer therein.

This Privacy Policy will provide you with detailed information in the event that we use additional (IT) service providers for individual functions of our presence or use your data for marketing purposes. We will also state the defined criteria for the storage duration and the applicable legal basis for the processing of data.

1. Informational use

For the event that you use our web pages merely to obtain information, we will only collect the personal data that is automatically transferred to us by your browser, for instance:

  • IP address
  • Data and time of the request
  • Time zone difference relative to Greenwich Mean Time (GMT)
  • Content of the request (specific page)
  • Data volume transferred in each case and the retrieval status (file transferred, file not found etc.)
  • Referrer website
  • Browser type/version/language
  • Operating system and its user interface
  • Browser language and version

We only ever collect and use this data in an anonymised form when you visit our internet presence for informational purposes only. This takes place to enable the use of the web pages you access, for statistical purposes and to improve our internet presence. Personal evaluation does not take place.

Each time that our internet presence is accessed by a data subject, our web hoster Mittwald or an automated system collects a variety of general data and information. This general data and information (see above) is stored in server log files.

Miitwald does not draw any conclusions about the data subject when using this general data and information. This information is required instead in order to (1) correctly deliver the content of our website; (2) optimise the content of our website and the advertising shown therein; (3) ensure continuous functionality of our IT systems and the technology of our website; as well as (4) to provide law enforcement authorities with the information required to prosecute any cyber attacks. Hence, Mittwald uses this anonymously collected data and information for statistical purposes and furthermore to increase data protection and data security in our company as a means of ultimately assuring an optimised level of protection for the personal data that we process. The anonymous data in the server log files is stored separately from all other personal data provided in regard to the data subject.

IP addresses are stored in the log files in an anonymised form. The final octet is set to zero for this purpose. IPv6 addresses are also anonymised. They are erased after 6 months at the latest. The log files are collected and stored to maintain server operations and for statistical evaluations.

We do not associate this data with other data sources. We reserve the right to review these log files at a later data if we obtain specific indications of unlawful use. Processing is carried out in accordance with Article 6 para 1. point f) GDPR on the basis of our legitimate interest in improving the stability and functionality of this website.

Legal basis/bases for data processing:

The aforementioned data is technically necessary to show you the web pages and to ensure their stability and security in accordance with Art. 6 para. 1 point f) GDPR.

2. Use of our services

It is sometimes necessary that you provide other data if you wish to make use of the services we offer.

The collection and use of your data takes place for the purpose of providing you with the service you have requested, for instance to respond to any contact requests you may have sent to us. We need your name, email address and other information for this purpose.

You may voluntarily send us additional data; we have marked this information specifically in these cases.

We may transfer your data to service providers assisting us for the aforementioned purpose; we have naturally selected these service providers with great care. These parties may be technical service providers or other service providers who assist us with shipping.

We will only transfer your data to other third parties for reasons of compliance with legal obligations.

Networking activities

It is necessary that you select your own user name for us to provide our networking activities – such as chatting with the organiser or other participants – and as a means of identification in dealings with other participants and third parties. This takes place when you create a profile. Other details such as your email address are optional and will only be shown to other users with your prior consent (to do this, you must check the box in your profile under “Show my profile details to other participants”). Other details may also be edited at any time.

The purpose of the networking activities is to allow users to communicate with each other. They enable public, text-based discussion in a global space as well as topical, text-based communication in separate rooms. Moreover, the networking functions allow users to share personal messages or take part in video calls with each other. Information that is shared in this context is only visible to the specific users of these functions.

Use of the networking activities is voluntary. You may register or sign in with a Xing or LinkedIn account if you want to save your data for future events.

Duration of storage:

Data that you store with us when creating a profile is placed in your local browser cache. Your user name is visible to other users for as long as your session on our page is active. As a rule, messages that are written in public rooms are stored until the end of the event (together with your user name) and are then erased. You may contact us at any time to delete your profile by sending an email to #E-Mail_Datenschutzbeauftragter.

Legal basis for data processing:

When you create a profile, we ask you to state a user name and for your consent to this Privacy Policy. The processing of your user name and other optional data takes place exclusively on the basis of Art. 6 para. 1 point a) GDPR; consent may be withdrawn at any time.

Registration

You may register on our website at any time and must provide personal data to do so.

The specific personal data that is transferred to us is explained in the individual input screens that are used in the registration process. The personal data that you provide is collected and stored for use in our internal processes and for our own purposes. Secondly, we may arrange for the data to be transferred to one or more order processors, for example a parcel service provider, who will also use the personal data exclusively for an internal purpose that is attributable to us.

When you register on our website, your IP address assigned by your Internet Service Provider (ISP), your name, your email address and the time of your registration will be stored as well. This data is stored with a view to the fact that this is the only way to prevent misuse of our services and, if necessary, this data enables the investigation of criminal offences. Storage of this data is therefore necessary for our own protection. As a rule, this data is not transferred to third parties except for compliance with a legal obligation or if its disclosure is used for criminal prosecution.

Moreover, your registration and the voluntary disclosure of personal data help us to offer you content or services that, due to their specific nature, can only be provided to registered users. Registered persons are at liberty to change the personal data provided during registration at any time or to arrange for its complete erasure from our database.

After registration, you are not required to provide additional information in order to use the networking activities, as the necessary information to share with other users can be obtained from your registration (see above).

Upon request, we will notify you at any time of which personal data concerning you we have stored. We will also rectify or erase personal data on your request, provided we are not prevented from doing so by statutory retention periods. Data subjects may send an email to #E-Mail_Datenschutzbeauftragter to correspond on these matters if necessary.

Duration of storage:

Data that you send to us during registration is stored by us for as long as your customer account exists. You may contact us at any time to delete your account by sending an email to #E-Mail_Datenschutzbeauftragter.

Legal basis for data processing:

The processing of your data takes place in the interest of ensuring the convenient and simple use of our website. This constitutes a legitimate interest as defined in Art. 6 para. 1 point f) GDPR.

Contact form

When you contact us by means of the contact form or by email, the data you provide (details of your company, first name and surname, address, telephone number, email address and the content of your message) are stored by us in order to respond to your question(s). Compulsory details are marked as such, and all other information is voluntary.

Duration of storage:

We erase the data obtained in this context when storage is no longer necessary or restrict the processing if there are legal retention obligations (max. ten years for the archiving of business email correspondence that is required under commercial and tax law).

Legal basis/bases for data processing:

Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract pursuant to Art. 6 para. 1 point b) GDPR.

III. Use of cookies

We use cookie technology on our web pages. Cookies are small text files that our web server sends to your browser when you visit our web pages and that your browser then places on your computer for retrieval at a later date.

This website uses cookies in the scope described in the following:

  1. Transient cookies (temporary use)
    • Session cookies
      • PHPSESSID, swpm_session
  1. Persistent cookies (used for a limited period)
    • Cookies for the cookie policy so that it does not have to be shown once consent has been provided.
      • cc_cookie_accept, cc_cookie_analytics, cc_cookie_communication, cc_cookie_decline, cc_cookie_essential, cc_cookie_external, cc_cookie_save
  1. Third-party cookies
    • Third-party cookies may be placed by integrated services (refer to the section on Integrated Services)

There are essentially two categories of cookie:

Transient cookies are deleted automatically when you close the browser. Session cookies in particular are included in this category. They store a session ID which enables the assignment of various requests placed by your browser to the shared session. This enables the recognition of your browser if you return to our website. Session cookies are deleted when you log out or close the browser.

Persistent cookies are automatically deleted after a certain period, which may differ depending on the cookie. You can delete cookies in your browser settings at any time.

The aforementioned cookies are necessary for the functioning of our website. Necessary cookies enable basic functions and are required for the smooth operation of our website. Cookies used by third parties, for instance our integrated services, can be accepted or rejected at your discretion in our cookie banner (“This website uses cookies”). Moreover, you may adjust your browser settings to suit your preferences and, for instance, reject the acceptance of third-party cookies or all cookies. Kindly take note that some functions of our website may not be available if you do so.

For more information, for instance on how to use special browser plug-ins to reject cookies, refer to the following two sections of our Privacy Policy.

IV. Integrated services

We integrate the following services to structure our website and to make additional functions available.

1. BootstrapCDN

Our web pages use Bootstrap technology to ensure a modern design and presentation of offered contents on a variety of devices. In order to increase the speed at which our web pages load, we use BootstrapCDN (Content Delivery Network) by StackPath to deliver so-called libraries (collections of technical instructions) to your browser. There is a very good chance that you have already downloaded one of these libraries from BootstrapCDN when visiting another website. Your browser can use the copy stored in your cache in this case. If your browser does not have a copy stored in its cache or if it downloads the file from BootstrapCDN for another reason, your IP address will be transmitted to the provider StackPath during connection with the BootstrapCDN server.

This service is made available by:

StackPath, LLC, 2021 McKinney Avenue, Suite 1100 Dallas, Texas 75201, USA.

For more information about StackPath, visit https://www.stackpath.com/legal/master-service-agreement/.

Duration of storage:

Stackpath only stores your data for as long as it is needed to carry out the purposes set out in its privacy policy, to comply with its legal obligations, resolve disputes or for the exercise of contractual rights.

For more information about data protection at StackPath, LLC., visit https://www.stackpath.com/legal/privacy-statement/.

Legal basis/bases for data processing:

The service is integrated to optimise our web pages in our own interests pursuant to Art. 6 para. 1 point f) GDPR.

2. Google Web Fonts

Our website uses web fonts for the standardised visualisation of fonts. When you visit a page, your browser loads into your browser cache the web fonts that are necessary in order to display the texts and fonts correctly. Your browser must establish a connection with the Google servers for this purpose. Google will therefore become aware of the IP address you used to access our website. Google Web Fonts are used in the interests of ensuring a standardised and attractive presentation of our website.

This service is made available by:

Google Inc. 1600 Amphitheatre Parkway Mountain View, CA 94043, USA. It is represented in the EU by Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland.

For more information about Google Web Fonts, visit https://developers.google.com/fonts/faq and the Google privacy policy at https://www.google.com/policies/privacy/.

Duration of storage:

For more information on how long Google stores your data, visit https://policies.google.com/technologies/retention?hl=de.

Legal basis/bases for data processing:

The service is integrated to optimise our web pages in our own interests pursuant to Art. 6 para. 1 point f) GDPR.

3. Google Tag Manager

This website uses Google Tag Manager. This tool is used to implement “website tags” (which are key words that are integrated in HTML elements) and to manage them with an interface. By using the Google Tag Manager, we can automatically track which button, link or personalised image you have actively clicked on and can then record which contents of our website are of particular interest to you.

The tool also triggers other tags that may themselves collect data under certain circumstances. Google Tag Manager does not access this data. If you have disabled this service at domain or cookie level, this setting will apply to all tracking tags that are implemented with Google Tag Manager.

This service is made available by:

Google Inc. 1600 Amphitheatre Parkway Mountain View, CA 94043, USA. It is represented in the EU by Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland.

For more information about data protection in connection with Google Tag Manager, visit the Google Tag Manager help page (https://support.google.com/tagmanager/answer/9323295?hl=de).

Duration of storage:

For more information on how long Google stores your data, visit https://policies.google.com/technologies/retention?hl=de.

Legal basis/bases for data processing:

The service is integrated to optimise our web pages in our own interests pursuant to Art. 6 para. 1 point f) GDPR.

4. Google Analytics

Google Analytics enables the website operator to analyse how visitors behave on the website. To do this, the website operator receives a variety of usage data such as page impressions, dwell time, operating systems used and origins of the user. Google may collect this data in a profile that is assigned to the specific user or their device.

Google Analytics uses technologies that enable user recognition for the purpose of analysing their behaviour (e.g. cookies in the analysis category [“_ga”, “_gat_gtag_UA_#########_#”, “_gid”] or device fingerprinting).

Analysis of your usage behaviour by Google:

Google stores your data as a user profile that it uses for the purposes of advertising, market research and/or the needs-based design of its web pages. In particular, this kind of evaluation takes place (even for users that are not signed in) for the provision of needs-based advertising and to inform other users of the social network about your activities on our web pages.

IP anonymisation

We have enabled the IP anonymisation function on this website. This means that Google will truncate the IP address in member states of the European Union or other signatory states to the Agreement on the European Economic Area prior to its transfer to the USA. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and truncated there. Google will use this information on behalf of the operator of this website in order to evaluate your use of the website, compile reports on website activity and provide other services relating to website activity and internet usage for the website operator. The IP address transferred by your browser within Google Analytics will not be associated with other Google data.

Your rights

You may object to analysis by Google Analytics on our website by not selecting the analysis category in the cookie banner.

You can also prevent the collection and processing of your data by Google Analytics across all pages by downloading and installing the browser plug-in that is available at the following link: https://tools.google.com/dlpage/gaoptout?hl=de.

You have the right to object to the creation of user profiles, whereby you must contact Google in order to exercise this right.

This service is made available by:

Google Inc. 1600 Amphitheatre Parkway Mountain View, CA 94043, USA. It is represented in the EU by Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland.

For more information about data protection at Google Inc., visit https://www.google.com/intl/de/policies/privacy/.

For more information about the handling of user data by Google Analytics, refer to the Google privacy policy: https://support.google.com/analytics/answer/6004245?hl=de.

Duration of storage:

Data stored by Google at user and event level that is associated with cookies, user identifiers (e.g. user ID) or advertising IDs (e.g. DoubleClick cookies, Android advertising ID) is anonymised or deleted after 24 months. For more information, visit https://support.google.com/analytics/answer/7667196?hl=de.

Legal basis/bases for data processing:

This analysis tool is used on the basis of Art. 6 para. 1 point f) GDPR. The website operator has a legitimate interest in the analysis of user behaviour in order to optimise its online offering as well as its own advertising. Where consent has been requested in this regard (e.g. consent to the storage of cookies), processing is carried out exclusively on the basis of Art. 6 para. 1 point a) GDPR; this consent may be withdrawn at any time.

We have entered into a data processing agreement with Google and fully implement the strict requirements imposed by the German data protection authorities in the use of Google Analytics.

5. YouTube

We have integrated components of YouTube on this website. YouTube is an internet video portal that allows video publishers to post video clips free of charge and other users to view, rate and comment on them, also free of charge. YouTube permits the publication of all kinds of videos, which means that complete films and television shows, music videos, trailers and videos produced by the users themselves are all accessible on the internet portal.

Each time you access one of the individual pages of this website operated by us on which a YouTube component (YouTube video) has been integrated, the internet browser on your IT system is automatically prompted by the matching YouTube component to download a visualisation of the selected YouTube component from YouTube. However, this will only take place if you have consented to the use of YouTube in the cookie banner. During this technical procedure, Google will become aware of which specific sub-page of our internet presence you have visited. Cookies will also be placed in this context (“VISITOR_INFO1_LIVE”, “YSC”, “IDE”) insofar as you have consented to this in the cookie banner. As a rule, YouTube content is retrieved on our website in “no cookie” mode in order to prevent the placing of cookies.

Where the data subject is simultaneously signed into YouTube, YouTube will recognise which specific sub-page of our internet presence you are visiting when you access a sub-page containing a YouTube video. Google collects this information and assigns it to your YouTube account.

Google always receives information from the YouTube component that you have visited our website if you are signed into YouTube at the same time as accessing our website; this takes place regardless of whether or not you click on a YouTube video. If you do not want this information to be transferred to YouTube and Google, you can prevent the transfer by signing out of your YouTube account before accessing our website.

This service is made available by:

Google Inc. 1600 Amphitheatre Parkway Mountain View, CA 94043, USA. It is represented in the EU by Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland.

The privacy policy published by YouTube that is available at https://www.google.de/intl/de/policies/privacy/ provides information about the collection, processing and use of personal data by YouTube and Google.

Duration of storage:

For more information on how long Google stores your data, visit https://policies.google.com/technologies/retention?hl=de.

Legal basis/bases for data processing:

These processing operations take place exclusively when consent has been issued and on the basis of Art. 6 para. 1 point a) GDPR.

6. Vimeo

Our website contains plug-ins by the video portal Vimeo. Where you have provided your consent in the cookie banner, a direct connection with the Vimeo servers will be established when you access a page in our internet presence that contains this kind of plug-in. Vimeo sends the content of the plug-in directly to your browser and integrates it into the page. This integration means that Vimeo will receive information that your browser has accessed the matching page in our internet presence, even if you do not have a Vimeo account or are not currently signed into Vimeo. This information (including your IP address) is transferred by your browser directly to a Vimeo server in the USA and stored there.

Vimeo will be able to directly assign your visit to our website to your Vimeo account if you are currently signed into Vimeo. If you interact with the plug-ins (e.g. click the start button to play a video), this information will also be transferred directly to a Vimeo server and stored there.

These data processing operations take place according to Art. 6 para. 1 point f) GDPR based on Vimeo’s legitimate interest in market research and the needs-based design of its service.

If you do not want Vimeo to assign the data collected via our website directly to your Vimeo account, you must sign out of Vimeo before visiting our website.

For information concerning the purpose and scope of data collection and the further processing and use of the data by Vimeo, as well as concerning your rights in this regard and the setting options for protecting your privacy, please refer to the Vimeo privacy policy: https://vimeo.com/privacy

The Google Analytics tracking tool is automatically integrated into Vimeo videos that are embedded on our site. This is proprietary tracking by Vimeo to which we do not have access and which cannot be influenced by our website. Google Analytics uses cookies for tracking purposes that enable analysis of your use of the website. As a rule, the information generated by the cookie concerning your use of this website is transferred to a Google server in the USA and stored there.

This service is made available by:

Vimeo, Inc., 555 West 18th Street, New York, New York 10011, USA.

Vimeo, Inc.’s domestic agent, who is exclusively authorised to receive official correspondence pursuant to the applicable Network Enforcement Act [NetzDG] provisions and not for user enquiries, complaints and such like, is:

Attorney Robert Niedermeier RAe Niedermeier + Teichmann PartmbB Maximilianstr. 13/III DE-80539 Munich

For more information about data processing by Vimeo, visit https://vimeo.com/privacy.

Duration of storage:

For information concerning the data retention period at Vimeo, visit https://vimeo.com/privacy#data_retention.

Legal basis/bases for data processing:

These processing operations take place exclusively when consent has been issued and on the basis of Art. 6 para. 1 point a) GDPR.

7. Zoom

We may use the Zoom tool to enable telephone conferences, online meetings, video conferences and/or webinars (in the following: “online meetings”).

Data belonging to a variety of types is processed during the use of Zoom. The scope of data also depends on the information you provide before or during participation in an online meeting. Processing is carried out on the following personal data: Information about the user: First name, surname, telephone (optional), email address, password (if single sign-on is not used), profile picture (optional), department (optional)

Meeting metadata: Topic, description (optional), IP addresses of the participants, device/hardware information

In case of recordings (optional): MP4 file of all video, audio and presentation recordings, M4A file of all audio recordings, text file of the online meeting chat.

When dialling in by telephone: Inbound and outbound telephone numbers, country name, start and end times. Other connection data such as the device IP address may also be stored.

Text, audio and video data: You have the option of using chat, question and survey functions during an online meeting. The text you enter will then be processed in order to show and possibly log it during the online meeting. To enable the display of video and the playback of audio, data from your device’s microphone and any device video camera will be processed accordingly for the duration of the meeting. You may adjust the Zoom settings to deactivate or mute the camera or microphone at any time.

In order to take part in an online meeting or to enter the meeting room, you must at least provide details concerning your name. We use Zoom to organise online meetings. In the event that we want to record online meetings, we will provide you with prior and transparent notification and also request your consent where necessary. In addition, the Zoom application will also indicate that the meeting is being recorded. We will also record the contents of the chat if this necessary for logging the outcome of an online meeting. However, this will not be the case as a rule. During webinars, we may also process the questions posed by participants in order to record and follow up on the event.

Reports on online meetings (meeting metadata, telephone dial-in data, questions and answers in webinars, survey function in webinars) may be stored at Zoom for up to one month if you are registered as a user with Zoom.

This service is made available by:

Zoom Video Communications, Inc., with headquarters on 55 Almaden Boulevard, 6th Floor, San Jose, CA 95113, USA.

It is represented in the EU by Lionheart Squared Ltd, 2 Pembroke House, Upper Pembroke Street 28-32, Dublin, DO2 EK84, Republic of Ireland.

Duration of storage:

Zoom stores the personal data it collects for as long as necessary for the purposes stated by Zoom in their privacy policy, unless a longer retention period is required by law.

For more information about how Zoom handles personal data, visit https://zoom.us/de-de/privacy.html.

Legal basis/bases for data processing:

Insofar as personal data is processed by employees of the company, Section 26 Federal Data Protection Act [BDSG] serves as the legal basis. Where personal data in connection with the use of Zoom is not required for the establishment, implementation or termination of the employment relationship, but is nevertheless an elementary component of the use of Zoom, Art. 6 para. 1 point a) GDPR is the legal basis for the processing of data. Hence, data processing takes place on the basis of consent that you provide to us by your selections in the cookie banner. The legal basis for data processing when conducting online meetings is otherwise Art. 6 para. 1 point b) GDPR, insofar as the meetings are conducted within the framework of contractual relationships.

8. Jitsi Meet (STANDARD)

Among others, the open source software Jitsi Meet is used to transfer video and audio signals during video chats. Technically necessary log files and possibly other user data are collected during use. The log files obtained are equivalent to the data described under “II. Collection and use of your data” – “1. “Informational use”. User data refers to video, audio and, when using the chat function, textual information provided by you to the respective other users attending the same conference.

This service is made available by:

We make Jitsi Meet available in collaboration with the IT service provider commissioned by us (Hetzner, refer to I. Controller).

Duration of storage:

The aforementioned log files and user data are stored for 7 days and then erased.

Legal basis/bases for data processing:

Processing is carried out regularly and exclusively on the basis of our overriding interest in the functionality and operational security of Jitsi Meet pursuant to Art. 6 para. 1 point f) GDPR, as well as on the basis of your consent pursuant to Art. 6 para. 1 point a) GDPR.

8. Jitsi Meet (MINIMAL)

The open source software Jitsi Meet is used to transfer video and audio signals. Use of this function is voluntary. Technically necessary log files and possibly other user data are collected during use. The log files obtained are equivalent to the data described under “II. Collection and use of your data” – “1. “Informational use”. User data refers to video, audio and, when using the chat function, textual information provided by you to the respective other users attending the same conference.

However, we do not store any information concerning you or the video chats themselves as operator of the corresponding server. Logging or storage/recording does not take place.

This service is made available by:

We make Jitsi Meet available in collaboration with the IT service provider commissioned by us (Hetzner, refer to I. Controller).

Duration of storage:

Log files and user data obtained in this way are only collected while Jitsi Meet is in use and are not stored.

Legal basis/bases for data processing:

Processing is carried out regularly and exclusively on the basis of our overriding interest in the functionality and operational security of Jitsi Meet pursuant to Art. 6 para. 1 point f) GDPR, as well as on the basis of your consent pursuant to Art. 6 para. 1 point a) GDPR.

9. Networking activities

The functions we offer on this website enable optional communication between users (“networking activities”). The functions are described above in detail under “II. Collection and use of your data” – “2. Use of our services” – “Networking activities”.

You may use the option of providing data about yourself by logging in with an existing Xing or LinkedIn account. Data is transferred to the respective provider in this context. The individual providers’ privacy policies apply (XingLinkedIn).

Messages that you send in public chats are visible until the end of the event, together with your user name. Messages that you send in direct conversations with other participants (e.g. using the “Contact” button) are only visible to these participants. Video chat with other participants is a further networking activity. The Jitsi Meet software is used for this purpose (refer to the relevant section).

This service is made available by:

We make the networking activities available in collaboration with the IT service provider commissioned by us (Hetzner, refer to I. Controller).

Duration of storage:

Data that is entered to create a profile and in the chat threads is stored until the end of the event.

Legal basis/bases for data processing:

Processing is carried out on the basis of your consent pursuant to Art. 6 para. 1 point a) GDPR. Visitors may use this function on a voluntary basis in order to enter into direct contact with the operator and other parties using the service.

10. Smartsupp chat

This website uses the Smartsupp chat plug-in. You may use Smartsupp to initiate direct communication with employees, in particular prior to participating in an event. The Smartsupp plug-in on this website records data (browser information, page content visited and conversations) anonymously when the website is visited, and when information is exchanged between the visitor and our employees. Where you have provided consent in the cookie banner, session cookies are used in this context (“ssupp.vid”, “ssupp.visits”, …), that are deleted at the end of your visit to the website. The cookies do not contain any personal data. The cookies are ordinarily transferred to servers in the EU in an encrypted form.

You can prevent the processing of your data by Smartsupp by withholding your consent to Smartsupp chat (i.e. in the Communication category) in the cookie banner. Data is then processed when you visit the website.

This service is made available by:

Smartsupp.com, s.r.o., Lidická 20, 602 00 Brno, Czech Republic.

Smartsupp describes its handling of data in compliance with GDPR requirements at https://www.smartsupp.com/de/privacy.

Duration of storage:

  • 6 months for cookies
  • Storage of chat threads for 3 months by default

Legal basis/bases for data processing:

Processing is carried out on the basis of your consent pursuant to Art. 6 para. 1 point a) GDPR. Visitors may use this function on a voluntary basis in order to enter into direct contact with the operator of the service.

11. Slido

Participants may use the interaction tool Slido during the event to take part in surveys or to use the chat function to send questions and ideas to the group. Use of this function is optional, and participants can follow the event without Slido.

Where Slido is used, the participant’s consent to the use of data by sli.do s.r.o. is required. Consent is requested in the cookie banner. This means that before using the interaction tool, you are referred to the tool operator’s privacy policy and consent or your agreement to the use of data is provided by clicking on the appropriate box. Personal data is not transferred until you have given your consent.

Data that is processed by Slido includes the IP address, information on the device used (hardware model, operating system software used), time of access, TLS protocol, TLS certificates, information on any system crashes of the interaction tool, hardware settings, language settings, query of cookies that have already been placed to identify the browser or any Slido account (if they are placed on the device in use).

The settings in the interaction tool Slido can be adjusted to anonymise personal data, apart from the IP address.

This service is made available by:

sli.do s.r.o., Vajnorská 100/A, 831 04 Bratislava, Slovak Republic.

For more information about the operator, visit https://www.sli.do/terms.

Duration of storage:

For detailed information on data storage by sli.do, visit https://www.sli.do/terms#privacy-policy.

Legal basis/bases for data processing:

Processing is carried out on the basis of your consent pursuant to Art. 6 para. 1 point a) GDPR.

V. Social media plug-ins

We do not use any social media plug-ins at present.

VI. Processing of your personal data in states outside the EU and the EEA

Your personal data is not processed in countries outside the European Union and the European Economic Area, with the exception of the applications Google Analytics, Google Web Fonts, Google Tag Manager, YouTube, Zoom, Vimeo, BootstrapCDN and Slido (technically necessary transfer of your IP address).

VII. Your rights as a user: Information, erasure, blocking

You may exercise the following rights towards us in regard to the personal data concerning you:

  • Right to information
  • Right to rectification or erasure
  • Right to restriction of processing
  • Right to data portability

Right to lodge a complaint with a supervisory authority

You also have the right to lodge a complaint with a supervisory authority for data protection about our processing of your personal data. The supervisory authority that is directly responsible for us is:

State Commissioner for Data Protection and Freedom of Information in NRW Kavalleriestr. 2–4 40213 Düsseldorf

Phone: +49 (0)211 38 424-0 Fax: +49 (0)211 38 424-10 Email: poststelle@ldi.nrw.de Website: https://www.ldi.nrw.de

Right of objection and withdrawal

Kindly take note that you may withdraw any consent you provide to us under data protection law at any time with effect for the future.

The best way to do so is to send an email to datenschutz@hellostream.live; no adherence to any formal requirements is needed.

This withdrawal of consent will affect the lawfulness of processing personal data after you have withdrawn your consent.

Where we base the processing of your personal data on the balance of interests (the legal basis is then Art. 6 para. 1 point f) GDPR), you may object to the processing. This applies in particular if processing is not necessary for the performance of a contract with you. This aspect is addressed on a case-by-case basis in our explanations of the individual data processing operations and functions on our web pages earlier in this Privacy Policy. Should you wish to exercise your right to withdraw consent in this regard, we kindly request that you provide reasons why you do not want us to process your personal data. In the event that your objection is reasoned, we will examine the merits of the case and either discontinue or modify our processing of data or will demonstrate to you our overriding legitimate grounds upon which we will continue the processing.

Right to object to direct marketing

You may of course object at any time to the processing of your personal data for the purposes of marketing and data analysis, e.g. also if you receive advertising from us in the form of a newsletter, customer magazine or information material by post as part of a business relationship.

In the event that the functions on our web pages use data for direct marketing and associated data analysis, we will notify you about this data processing in the earlier sections of this Privacy Policy and will include an option for exercising your right to object by technical means if necessary.

Contact details to exercise your rights

You may contact us at any time to exercise your rights. To do so, please send an email to the following address: #E-Mail_Datenschutzbeauftragter.

You may also use the contact details provided in our site notice or get in touch with our data protection officer directly (refer to the contact details above).

VIII. Data security

We also implement technical and organisational security measures to protect personal data that we receive or collect, in particular against accidental or intentional manipulation, loss, destruction or attack by unauthorised persons. Our security measures are updated continuously in line with the state of the art.

Your personal data is encrypted for transfer using TLS technology (https, formerly “SSL”) to prevent access by unauthorised third parties.

Communication by email

Our email systems support encrypted communication. As a rule, your emails can therefore be sent in an encrypted form. Please note, however, that encryption also depends on the configuration of your email program, and we are therefore unable to guarantee the complete data security of this transmission route.

Moreover, we must inform you that our web hoster Mittwald (refer to I.) – like all web hosters – possesses the technical means to access and read your emails. Mittwald has entered into the undertaking in a data processing agreement to refrain from reading any emails – except if we ask Mittwald to do so if we are unable to retrieve our mail accounts due to potential technical problems. The likelihood of this occurring is negligible, but cannot be excluded entirely. Mittwald has undertaken to maintain secrecy towards third parties in the event that it reads emails on our behalf in order to forward them to us.

We advise you to send us highly confidential information by post.

Please log in with your personal data you received with our email on November 29th.

The German Environment Agency (UBA) will be hosting the 2nd Sustainability Transformation Conference on November 30, 2021.

Experts from the areas of science, politics, and business, as well as from associations and non-governmental organizations will talk about the following topic:

Socio-ecological Transformation: 

Production, Use and Management of Chemicals to serve People without polluting the Planet 

This platform will stream the conference live, a registration is necessary.

If you encounter any problems with registration, please contact us via mail: ubaregistration@transformation-conference.de

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